Myrtle Beach Convention Center Jobs

City of Myrlte Beach logo The City of Myrtle Beach is an Equal Opportunity Employer and as such will recruit and hire employees without regard to race, religion, color, national origin, sex, age, political affiliation or disability except when physical condition is a bona fide occupational qualification. Recent amendments to the South Carolina Freedom of Information Act would require us to identify the three finalists considered for all positions in response to a properly executed Freedom of Information Act request.

The City of Myrtle Beach is currently advertising for the following:


Office Assistant

Convention Center - Regular Full Time Employee
CLICK HERE TO APPLY

Why work for the City of Myrtle Beach?
The reason we exist is to serve our residents and tourists. By combining our unique talents to ensure the preservation of the natural beauty of our area, we are committed to building and sustaining a safe community where economic development and neighborhood enrichment can flourish while creating an unparalleled experience for all.

How we accomplish our mission:
Leveraging the diversity of our workforce to continually think and do things differently, the City of Myrtle Beach invests in the development of our employees by providing them with a working environment that serves to enhance their personal happiness and elevate their professional goals allowing them to create connections and innovations that can address some of the challenges our organizations faces.

Job Description
CITY OF MYRTLE BEACH, SOUTH CAROLINA
CLASSIFICATION DESCRIPTION
CLASSIFICATION TITLE: OFFICE ASSISTANT
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide routine assistance in clerical and administrative activities for an assigned division or department.

ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Answers telephone calls and greets visitors: ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.

Performs customer service functions: provides information/assistance regarding departmental services, activities, procedures, forms, fees, or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution; refers complaints/problems to appropriate personnel.

Types, composes, prepares, or completes a variety of correspondence, forms, reports, records, or other documents requiring knowledge of department programs, policies and procedures; researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness.

Processes incoming/outgoing mail: sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail.

Maintains inventories of supplies, forms, and equipment; ensures availability of adequate supplies to complete work activities; initiates purchase orders for new or replacement materials; receives/distributes incoming supply shipments.

Maintains file system of division/departmental records; prepares files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; assists in maintaining current training files and applicant files; maintains reference materials such as vendor lists, program schedules, code books, training manuals, standard operating procedures, mailing lists or other materials.

Assists department management with routine clerical tasks; makes phone calls; makes copies; receives and sends faxes, etc.

Receives various forms, reports, correspondence, logs, time sheets, attendance records, applications, invoices, check requests, purchase orders, personnel forms, budget documents, contracts, work orders, newsletters, policies, procedures, directories, reference materials, or other documentation; reviews, completes, proofreads, processes, forwards or retains as appropriate.

Communicates with supervisor, City employees, County officials, vendors, local businesses, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Operates a personal computer, postage machine, telephone, general office equipment or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

* * * * * * * * * * * * * * *

Office Assistant assigned to the Convention Center performs the following additional duties:

Processes accounts payable documentation; prepares bills, invoices and orders for payment; places and receives orders for supplies and equipment; copies, files and forwards documentation according to established procedures.

Prepares and maintains personnel and payroll records; receives time sheets; calculates hours worked; submits to Payroll; prepares and copies performance appraisals; submits to Human Resources.

Processes and updates documentation related to events; copies and distributes all event work orders to appropriate personnel; publishes and distributes the Monthly Event Calendar; edits, updates, and distributes Yearly Event Calendar; updates and operates events utilizing the Super Sign.

Maintains calendar for conference rooms; schedules appointments, meetings, conferences, or other activities; updates calendar on a continual basis and notifies parties involved of changes.

Oversees part-time front desk employees and ticket sellers; assigns and reviews work and coordinates activities; schedules employees as needed; trains employees regarding time and phone systems.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

Minimum Qualifications
High school diploma or GED; one year of experience in clerical work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

COMPETENCIES

Core Competencies
These competencies are identified by City of Myrtle Beach leadership and must be demonstrated by all employees across the organization.

Self-Development - Is personally committed to and actively works to continuously improve him/herself; understands that different situations and levels may call for different skills and approaches; works to deploy strengths; works on compensating for weakness and limits
Integrity and Trust - Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain
Ethics and Values - Adheres to an appropriate and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches
Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect
Public Service - Demonstrates the competency of public servant by serving the needs of our community and going the extra mile to ensure our residents are taken care; shows attention to small details
Approachability - Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower - getting informal and incomplete information in time to do something about it

Convention Center Office Assistant:

Written Communication - Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desire effect
Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities
Compassion - Genuinely cares about people; is concerned about their work and non-work problems; is available and ready to help; is sympathetic to the plight of others not as fortunate, demonstrates real empathy with the joys and pains of others
Functional/Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment
Priority Setting - Spends his/her time and the time of others on what's important; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks, creates focus

Supplemental Information
PERFORMANCE APTITUDES

Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.

CLICK HERE TO APPLY

Myrtle Beach Convention Center Facebook
Myrtle Beach Convention Center Instagram
Myrtle Beach Convention Center Twitter
Myrtle Beach Convention Center on YouTube
Myrtle Beach Convention Center Flickr
Follow Me on Pinterest
Join us on LinkedIn